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Organization overview

Open Canva provides several tools to help you organize your sessions and keep your work structured:
  • Folders: Group related sessions together
  • Search: Quickly find specific sessions
  • Drag and drop: Reorganize with simple interactions
  • Naming: Use descriptive names for easy identification

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Using folders

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Creating folders

1

Access folder creation

In the sessions sidebar, look for the folder creation option (usually a folder icon with a plus).
2

Name your folder

Enter a descriptive folder name that represents the group of sessions it will contain.Good folder names:
  • “Client Projects”
  • “2024 Campaigns”
  • “Personal Art”
  • “Experiments”
3

Organize sessions

Move sessions into folders by dragging and dropping, or create new sessions directly within folders.

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Folder structure

Create a folder hierarchy that makes sense for your workflow: 
📁 Client Work
  📁 Project A
    📄 Session 1
    📄 Session 2
  📁 Project B
    📄 Session 1

📁 Personal Projects
  📁 Character Design
  📁 Landscapes

📁 Experiments
  📄 Test Session 1
  📄 Test Session 2

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Drag and drop

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Moving sessions

  1. Click and hold on a session in the sidebar
  2. Drag it to the desired location
  3. Drop it into a folder or new position

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Reordering

Drag sessions within the same folder to reorder them:
  • Move important sessions to the top
  • Group related sessions together
  • Organize by date or priority

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Search functionality

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Finding sessions

Use the search feature to quickly locate sessions:
  1. Open search: Click the search icon or use keyboard shortcut
  2. Enter keywords: Type part of the session name
  3. View results: Matching sessions appear instantly
Search works on session names, so descriptive naming makes search more effective.

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Search tips

  • Partial matches: Search finds sessions containing your search term
  • Case insensitive: Search works regardless of capitalization
  • Real-time: Results update as you type

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Organization strategies

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By project

Group sessions by project or client: 
📁 Website Redesign
  📄 Homepage Images
  📄 Product Pages
  📄 Blog Graphics

📁 Marketing Campaign
  📄 Social Media
  📄 Email Graphics
  📄 Print Materials

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By date

Organize chronologically: 
📁 2024
  📁 Q1
  📁 Q2
  📁 Q3
  📁 Q4

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By purpose

Group by use case: 
📁 Client Deliverables
📁 Personal Projects
📁 Experiments
📁 Templates

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Best practices

Start organized: Set up your folder structure early rather than organizing later.
Be consistent: Use consistent naming and organization patterns.
Regular cleanup: Periodically review and archive or delete old sessions.
Use folders liberally: Don’t be afraid to create folders. Better organization makes work easier.

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Advanced organization

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Nested folders

Create folders within folders for detailed organization:
  • Top level: Broad categories
  • Second level: Specific projects or clients
  • Sessions: Individual work sessions

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Session tags or labels

While Open Canva may not have explicit tags, you can use naming conventions:
  • Prefix with category: [CLIENT] Project Name
  • Use separators: Project - Category - Date
  • Include status: [ACTIVE] Project Name

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Maintenance

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Regular review

Periodically review your session organization:
  • Archive old work: Move completed projects to archive folders
  • Delete unused: Remove test sessions and experiments you no longer need
  • Reorganize: Adjust structure as your workflow evolves

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Backup important work

Before deleting or archiving:
  • Download important images
  • Export session data if available
  • Keep backups of critical work

Creating Sessions

Learn how to create new sessions.

Session History

View and manage your generation history.

Keyboard Shortcuts

Use shortcuts for faster organization.

Best Practices

More tips for effective workflow.